Administrative/Marketing Manager

Posted: 09/27/2022


The Administrative/Marketing Assistant assists with the day-to-day operations of Bobbin Tablano DBA Coldwell Banker Realty. This position will assist with the following items:
Support in building, implementation, and management all systems for sellers,buyers, lead generation, database management, information management, and back office-support.

Responsible for all financial systems, including ensuring the collection ofcommissions, maintaining the budget, and generating financial reports.
  • Oversee all contracts to closing.
  • Support in the creation and maintenance of an operations manual that documents all policies and procedures, and systems and standards.
  • Be the first point of contact in handling customer problems or issues that need to be handled.
  • Keep team leader informed regarding problems or issues that need to be handled.
  • Support in the development and execution of the business and marketing plan.
  • Marketing - Coordinate and support in the team’s efforts to market listings,
  • laser target farming, marketing to the team’s database.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Business system development, implementation, and management.
  • Information management.
  • Oversight of contracts through closing by coordinating with Transaction.
Manager (RE Coordinators).
  • Customer/vendor relations.
  • Oversee execution of the Client Relational Management (CRM) system and Referral Maker Pro.
  • Weekly review of budget execution and spend plan.
  • Coordinate weekly team meetings and develop agenda items with Lead Agent.
  • Assist Listing Agents and Buyer agents when required.
  • Coordinate with Marketing Manager.
  • Schedule and organize client appreciation parties,
  • Other duties as assigned.
  • Strong written and verbal communication skills.
  • Exceptional organizational and project management abilities.
  • Great ability to focus.
  • Simple bookkeeping Skills.
  • Calm under pressure.
  • Learning based.
  • Service-based attitude.
  • Proven ability to succeed.
  • Proficient in the use of Microsoft office products such as Word, excel, power point.

Computer with reliable internet is required if working from home. Personal vehicle or reliable form of transportation to/from the office is highly recommended. Employee might be required to use a personal vehicle to meet at a property to assist Bobbin.
Indoor and outdoor environments, including but not limited to: work-from-home environment, residential property sites, office etc. – exposure to hot and cold temperatures and different weather conditions. 
Flexible – Able to work days, weekends and holidays.