Job Summary:
The Executive Assistant will work closely with the President & CEO and is responsible for managing a calendar with a heavy schedule and activities. Must be highly professional, organized, and be able to juggle multiple priorities, work independently and be a self-starter.

Qualifications & Preferred Education Required:

• AA or BA degree with 2-years related experience
• Prior Executive Assistant experience with a high-level executive that has a full schedule
• Flexible and experienced in organizing a constantly evolving schedule
• Be able to problem solve, think quickly, and make decisions independently
• Detail oriented, accurate, high level organizational and time management skills
• Able to multitask and juggle priorities
• Excellent communication skills and comfortable communicating with high level executives
• A professional presence and ability to represent the organization at public events

• Responsible for handling President’s calendar and appointments
• Handles high volume scheduling and tracks frequent schedule changes especially during legislative session
• Organizes weekly staff meetings that revolve around the President’s calendar
• Serves as the Corporate Secretary for the Executive Committee and Board of Directors
• Coordinate Committee and Board meeting logistics, prepare all meeting materials, attend meetings, and transcribe minutes
• Maintain all Board related documents and files - meeting schedules, term limits, conflict of interest, contact information and other relevant documents
• Assist with oversight of Chamber contacts and agreements
• Assists with internal company functions such as team building and staff events
• Collaborate with other team members on projects and events
• Assist with Chamber Signature Events, including but not limited to, Annual Membership Luncheon, Golf Tournament, Employment Law Seminar, Hawaii on the Hill
• Participate in strategic planning and execution
• Maintain strong working knowledge of all Chamber products, services, and programs
• Handle confidential information with discretion and professionalism
• Liaise with internal departments and external stakeholders on behalf of executive
• Anticipate the needs of the executive and proactively solve problems
• Support with updates and maintenance to the Phone System
• Mange Xerox and manage supply orders
• Manage Supply inventory and ordering
• Assist in maintaining neat and clean office environment, including kitchen, and inventorying and ordering supplies.
• Perform other duties as assigned.

• Proficient in MS Office: Word, Excel, Power Point: Outlook experience with full extent calendaring features

• Normal business hours, with some early morning, evening, and weekend hours
• Vehicle and valid driver’s license
• Able to lift 25 pounds