Administrative Coordinator

The ideal candidate provides administrative support to the Chamber’s Operations and Membership departments, and assists other Chamber departments, as available.

Essential/Primary Job Duties (other duties may be assigned):
Operations Department Duties:

  • Handles postal mail and responds to email inquiries; routes questions to appropriate parties
  • Receives incoming payments and posts to the Chamber database
  • Handles bank deposits
  • Supports Corporate Secretary with Board of Director meetings
  • Supports the Chamber’s role as administrator for the Hawaii Food Manufacturers Association
    • Process membership applications
    • Handles invoicing
    • Assists with board meeting prep
    • Use of QuickBooks
Membership Department Duties:
  • Handles membership invoicing and payments
  • Compiles and distributes new member and renewing member informational packets
  • Pulls membership reports from database and makes database updates
  • Coordinates other member mailings (email and postal mail)
Minimum Qualifications and Education Required:
  • Proficiency using PC computers, Word, Excel, Outlook
  • Ability to work effectively, both independently and in a team environment
  • Ability to communicate effectively, both orally and in writing
  • Ability to create a positive impression of the Chamber by phone, email and in person
  • Quick learner, detail oriented with good time management and organizational skills